Pennsylvania Association for Adult and Continuing Education

Board Meeting

Attending:

Karen Warner; Tana Reiff; Laura Beach; Theresa Achey; Elaine Goen; JoAnn Weinberger; Cathy Forsythe; Ruth Love-Schooley; Mary Anne Varacalli; Mary Hohensee; Karen Mundi; Mary Kay Peterson; Joan Leopold; Dave Manzo; John Weidman

Minutes: August minutes were approved

Officers Reports:

President:

• Dave had a discussion with Danielle Guyer concerning the Administrator Strand at PAACE Mid-Winter Conference. Carol Shefrin will coordinate this strand.
• Ed Green’s proposal for coordinating a look at available conference software was given a go ahead. Dave requested updates as they proceed. He will arrange for a presentation at the December Board meeting.
• Dave announced the resignation of Brit Orndorff as Technology Chair. Several names were mentioned as a possibility for filling that position and/or serving on the committee.
• Chris Coro has been given the manual for PeopleWare and will decide whether training is needed.

1^st Vice President:

• Galen Godbey, the keynote speaker for Mid-Winter Conference, is anxious for feedback to use for comments on our theme.
• Instead of Wednesday evening sessions at Mid-Winter, Mary Kay suggested having the individual Division meetings. If some Divisions choose to have their meetings at another time, that would be okay as well.
• Mary Kay voiced a concern about getting the Mid-Winter Conference approved for Act 48 credits and on to e-campus.
• Mary Kay asked what all needs to be done for the Technology labs at the Conference. We were reminded that we need event insurance for the Conference. Joan will ask PANO about that.
• The “Strolling Strings” will not be invited this year because of the expense. Mary Kay will look into other entertainment.

More Conference Items:

• A packet of information about the Mid-Winter Conference along with a letter from Dave will be mailed to the PAACE membership next week. Presentation forms and Registration forms will be included.
• We will have 500 of the same bags we gave out last year and also tote bags – people will be able to choose which they prefer. Name badges that were used last year will be ordered again for this year.
• Joann asked for any suggestions for the Legislative Session.

2^nd Vice President:

absent

Treasurer:

Mary distributed copies of the Treasurer’s report. There were few expenses this month with a total of $49,068.97 in Total Liabilities and Equity.

Mary also suggested a change in the way we handle the Treasurer’s position. She stated that actually the job is a bookkeeping job and that not many people possess this ability. Mary said she would be willing to continue doing the bookkeeping part on a voluntary basis thereby allowing a Treasurer to be the fiscal agent for the organization. Items such as check signing, banking, budget tracking and attending Board meetings would be the responsibility of the Treasurer. The By-laws provide for this sort of arrangement; however, it would need to be added to the Operations Manual. A check into the By-laws will be made to determine if the Treasurer’s job description would need to be changed.

The Treasurer’s report was accepted as presented.

Executive Director:

Joan passed around a brochure regarding a Health Literacy Symposium to be held October 16^th at HACC.

Regional Representatives Reports:

East: absent

Central: none

West: absent

Committee Reports:

Technology: The chair for this position needs to be filled.

ESL: There will be an ESL networking meeting in Pittsburgh on Friday, September 19^th.

Workforce: Laura is looking at when to hold the Workforce Meeting at Mid-Winter Conference.

Publications: Tana announced the deadline for the fall issue of the PAACE newsletter to be Monday, September 22^nd. She needs articles, especially concerning Mid-Winter Conference. Tana also distributed extra copies of the newest “Field News” newsletter.

Nominations and Elections: Karen said she would be conducting a phone conference with her committee. She appreciated all the names that had been suggested to fill positions. Needed are Treasurer and 2^nd Vice President.

Membership: Joan sent letters to people to renew their membership. Tana asked if there might be a possibility of having a membership payment on line. Items concerning membership for the new chair to look into include revising membership form and fee structure.

Higher Ed: Mary Anne announced a conference to be held at the Penn Stater on November 6 & 7^th.

Old Business:

Chris Coro will be deciding if or what training needs to be done for PeopleWare.

Legislative Report:

Joann advised us of three Federal legislative items that will be coming up next month. She introduced us to John Weidman who then led us in an Advocacy Workshop. We thought it would be beneficial if John could make his presentation also to Regional members, Division members, and through PDC workshops.

The meeting was adjourned. Next meeting – October 14^th at the Nittany Lion Inn, Penn State.

Respectfully Submitted by

Karen Warner

PAACE Board Secretary