PAACE Board Meeting Minutes from 4/8/03
Elizabethtown College
Attending: Mary Kay Peterson, Cathy Forsythe, Dave Manzo, Joan Leopold, Dave Dentler, Chuck Klinger, Susan Mansuetti, Mary Anne Varacalli, Bob McNeill, Ruth Love-Schooley, Karen Mundie, Briton Orndorf, Elaine Green, JoAnn Weinberger, Tana Reiff, Mary Hohensee
Approval of March Minutes:
The minutes from the March meeting were approved with no corrections or additions. Motion was made by Bob and was seconded by Mary Kay.
President: Dave reported that after much deliberation, the Executive Committee had made their recommendations for the appointment of new officers and Committee Chairs.
Bob McNeill was appointed and approved as Second Vice President with a motion from Kathy and a second by Mary Ann. Chris Corro, from North Hampton Community College, was selected and approved for Eastern Regional Representative with a motion from Mary Kay and a second by Bob. Elaine made a motion to accept the recommendation of Kay Lynn Hamilton for Membership Chair. Mary seconded the motion. The position of Public Relations Chair is still open. It was also decided that Barb VanHorn would serve as the Bi-Laws and Constitution Parliamentarian. This was passed with a motion from Mary Kay and a second from Mary Ann.
First Vice Presidents: Mary Kay reported that she is still in the process of transitioning to First Vice-President. The Bi-Laws and the Operations Manual discussion was put off until the afternoon Retreat. Mary Kay plans to release the first call for presenters for the Midwinter Conference by May.
Treasurer: Mary presented her report to everyone in attendance. Discussion centered on the costs of the Midwinter Conference. As stated in previous meetings, a budget will be developed and adhered to for the coming year’s conference. The Budget Committee, including Bob and Linda Herr, will meet to discuss a proper spending plan. The possibility of raising the membership fee, conference registration fee and/or meal prices was debated. The Treasurers report was accepted with a motion from Mary Kay and seconded by Sue.
Secretary: The Secretary was not at the meeting. Ruth Love-Schooley offered to take minutes.
Joan reported that Brenda Green became a Life Member. The Membership Directory has gone to print. She has ordered new membership cards. There was a problem with new or renewal memberships being marked paid in the Peopleware system that had not actually paid their dues. It was decided that an invoice should be sent to those people to try to recoup that money. Names of people who were seriously delinquent on their dues were dropped from the membership list. Joan apologized to Tana for accidentally including her name on this list of people.
ESL: Elaine stated that the ESL Division would like to have a greater presence at next year’s Midwinter Conference.
AB/SE: Chuck reported that he is still in the process of touching base with members in his Division.
Family Literacy: Ruth is in the process of working on a mailing to go to everyone in the Family Literacy Division. The mailing will include a publication from the National Even Start Association and a flyer advertising Penn State’s Online Certification in Family Literacy.
TLC: not at meeting
Workforce: not at meeting
CE: Reported that Adult Expos are taking place in two malls in Pittsburgh
Eastern: not at meeting
Central: Nothing to report at this time.
Western: not at meeting
Awards: There was a mix up with the check that was to be sent to Ben Liplinski to pay for the awards. It was destroyed by the post office. The problem has been resolved.
Libraries: not at meeting
PDE: Ella Morin will continue to represent PDE although she was not at the meeting.
Constitution/By-Laws: not at meeting
Budget and Finance: not at meeting
Nominations and Elections: Nothing to report at this time.
Membership: not at meeting
Public Relations: Representative not yet appointed.
Publications: Tana is tying up loose ends for the newsletter. It will be released as soon as possible.
Technology: Brit reported that the web site is back up. He is still missing several files concerning Midwinter 2003. It was decided that he should stop trying to connect with Jim Yeager or Deb Burrows and reconstruct the files from the print material. Brit will take Legislative alerts from the listserv and place them on the website as needed. Brit is in the process of purging the listserv of old/bad e-mail addresses. If anyone can help eliminate addresses that are out of date, please let Brit know. A committee was formed to look at the feasibility of Peopleware. Brit, Mary Kay, Bob, Karen Warner and others will discuss benefits, costs, and alternatives. The committee is expected to report at the May meeting. Brit will continue to look into licensing issues as well as training on the software. Dave Dentler shared that he had a bad experience with Peopleware. He said that it was not worth the money that they invested in the system.
Legislative: Currently, the WIA authorization is in the House. Recent word states that
Title 2 Providers will have to pay to be a presence at CareerLinks but they are not
considered mandated partners. JoAnn stated that Sonny did not know final figures for
funding cuts. Governor Rendall signed for the 6% decrease for state funding. A
motion was made by Bob and seconded by Mary Kay to hire John Wiedman as a
contracted Independent Consultant for PAACE’s Legislative benefit. He will be paid a
stipend of no more than $7500.00 at $25.00 per hour. His contract will run from now
until December 31, 2003.
Strategic Planning: It was discussed that this year is a year to update the Strategic Plan.
The possibility of forming a committee to discuss the Strategic Plan was also brought up for debate.
PANO Membership: PAACE is now a member of PANO and can access the benefits. Handouts that outlined the benefits were given to everyone in attendance. Dave thanked Joan for all of her hard work in this matter.
New Business
PAACE Journal/ Copyright Issue: Discussion occurred on whether or not PAACE
should develop a copyright release form if someone wanted to use the article they
submitted for publication in the PAACE Journal. The conversation included the question
of who should develop the form.
e-Quality: e-Quality is an organization that has formed in an effort to provide
inexpensive hi-speed technology services to the working world. They have asked PAACE
to sign on. It was decided that Dave would post information about e-Quality to the
PAACE listserv and the feasibility of signing on would be discussed at the May meeting.
COABE Representation: Chuck will be representing PAACE at the COABE conference
in Portland.
The meeting was adjourned with a motion from Bob and a second from Mary Kay. The
next meeting will be on May 13th at the PennState Downtown Center in Harrisburg.