Pennsylvania Association for Adult and Continuing Education

Board Meeting

May 13, 2003

 

 

Attending:

Joan Leopold, Mary Anne Varacalli, Bob McNeill, Briton Orndorf, Leanne Stasiulatis, Chris Coro, Jeff Woodyard, Chuck Klinger, Dave Manzo, Tana Reiff, Karen Warner

 

Minutes:

Minutes from the April Board Meeting were approved.

 

Treasurer’s Report:

There was no treasurer’s report; however, the Board approved the payment of two bills from Mid-Winter Conference expenses.

 

Executive Director Report:

Joan reported that the Membership Directory is ready to be mailed.  This year email addresses will also be listed in directory.

 

Officers Reports:

 

President:

Dave thanked Ed Green for presentation on data base proposal

 

1st Vice President:

Tana Reiff offered to proofreading the By-laws and make any necessary changes; Bob will review them first  Joan will then take the By-laws to PANO for a review. As for the General Budget, before we change the fiscal year, Joan will contact the auditor, Duane Herman.  We will discuss the General Budget at the June meeting for approval.

 

 

2nd Vice President:

Bob is preparing to take over the Operations Manual revision.  Suggestion was for several people to look at the Operations Manual for any revision.  It will be presented to the Board in October or November for adoption.

 

Treasurer: Not in attendance

 

Secretary:

None

 

Division Reports:

 

ESL: Not in attendance

 

AB/SE:

None

 

CHE:

Mary Anne reported on the WEDnet funding (report on file)

 

TLC: Not in attendance

 

Family Literacy: Not in attendance

 

Workforce: Not in attendance

 

Regional Representatives Reports:

 

East:

Chris Coro (new to this position) had questions concerning Board meetings and job description answered for him.

 

Central:  Not in attendance

 

West: Not in attendance

 

Committee Reports:

 

Awards:   None

 

Budget, Finance, Fiscal: Not in attendance

 

Commonwealth Libraries:

Leeanne reported that Gary Wolfe was retiring as Commissioner of Libraries.  It was decided to send him a letter from PAACE wishing him well.

 

Constitution, By-laws and Resolutions: Not in attendance

 

Higher Education: Not in attendance

 

Legislative: Not in attendance

 

Membership: Not in attendance

 

Nominations and Elections: Not in attendance

 

PDE: Not in attendance

 

Public Relations:

None

Publications:

Tana reported that the spring issue of the PAACE Newsletter is out.  The deadline for the summer issue is June 16.

 

Strategic Decision Making:

The Strategic Plan is updated every year with a rewrite every three years. It was updated last year and will also be updated this year.  Next year will be time for a rewrite.

 

Technology:

Brit said that he would be away for the summer months but that Peggy Grumm will handle the web site during his absence.

 

New Business:

Ed Green did a presentation on his proposal to develop and implement a conference management system.  Copy of Ed’s proposal is on file. Questions were asked of Ed concerning the project.  Ed will need to know if we want to pursue this project by June 30, 2003.  We will discuss and vote at next month’s Board meeting.

 

Old Business:

PeopleWare alternatives:  Mary Kay and Brit looked into alternatives to using PeopleWare.  They were very costly at $1,000 per year.  Other suggestions to get through this year’s Mid-Winter Conference were:

·       Go back to what Linda used for her conference in the Call for Proposals until we have a good decision made as to what system we want to use in the future.  Need to find out how Linda got the proposals.

·       Continue using PeopleWare one more year.  One problem of PeopleWare is that it did not cross reference membership (actually there’s never been a good way to cross reference membership).

 

Concerns about using PeopleWare this coming year:

·       It does not cross reference membership (actually there’s never been a good way to cross reference membership).

·       If we use PeopleWare, it would cost about $2000 to carry it for one more year. 

·       People would need to be trained on using the software

·       We would need a host and perhaps a data manager

 

Chris Coro volunteered to ask his agency, Northampton Community College, if they could host the software and do data management.  We will look into training more people on the use of PeopleWare.

 

The copyright issue brought up by Trenton Ferro was table.

 

A motion was made, seconded and approved that PAACE should not pursue the e-Quality proposal.

 

Motion was made to adjourn the meeting.

 

June’s Board meeting will be held in Wilkes-Barre.

 

 

 

Minutes submitted by,

 

Karen Warner, PAACE Board Secretary