September 10, 2002, PAACE Meeting Minutes (Harrisburg) Attendance: Barb Van Horn, Dave Manzo, Deb Burrows, Ella Morin, Joan Leopold, Jennifer Wood, Mary Kay Peterson, Call to order 1. Due to Linda Herr’s absence, Deb Burrows ran the meeting.2. The new Family Literacy Representative for the Western Region, Susan Mansuetti, was introduced to and welcomed by the Board. Approval of minutes from August meeting 1. Some of the edits submitted have not yet been incorporated into the minutes. A motion to approve with all submitted revisions was made by Deb. Ella moved to accept the motion, Dave seconded. Jennifer will add final edits and post to the listserve for final approval.EXECUTIVE COMMITTEE REPORTS Executive Director’s Report (Joan Leopold) 1. The 340 dollars from the IRS is now a credit.2. TLC issued PAACE an invitation to the regional PAVE (PA Adult Voices in Education) meeting.3. Joan generated division reports.4. Joan sent out new member and renewal member forms. She has member forms to send to Cheryl to update email. 5. Joan sent a plant to Jeff Woodyard, who has been ill.President’s Report (Linda Herr) – no report 1st Vice President’s Report (Deb Burrows) 1. MWC update: there are 9 strands, ESL will not have a separate strand, but ESL sessions will be included in the general strand.. All other strands are confirmed, except Blanche Lozar will not be co-chair on family literacy.2. October 30th is the deadline for MWC proposals.3. MWC web registration site: Deb made a presentation of the how the site will work. She asked board members to go to the site and do some trial runs so that any glitches could be worked out before general public registration begins. Also, Laubach LVA was so impressed with the site, that they have approached PAACE about using the basic template of the site for their own registration needs. Either LLVA could pay a fee for the rights to use the template, or PAACE could be given credit (and thus free PR) on any site that LLVA develops using the template. There was some discussion over which would be best. In general, the board is leaning towards the credit/free PR option, but would like to know exactly what kind of fee they would be turning down.4. Tana asked about proposals with respect to the General Strand at MWC. Deb said that any proposals that did not fit into one of the other strands would go into the general strand.5. The next MWC meeting is September 17th.2nd Vice President’s Report (Dave Manzo) 1. Mary Kay, Barb and Mary H. are working with Joan to develop an accurate job description for the Executive Director. A rough draft has been crafted, but there are still some vague duties that need to be more precisely defined. Dave suggested that a time study of the Executive Director’s duties would be useful in pinning down some of the vague areas. Dave asked that the study be completed by the November board meeting. Barb mentioned that a more specific description will help to make sure the Exec. Director is justly compensated and not over burdened.2. Operation Manual: The committee is comprised of Dave, Cathy, Mary Kay and Bob. They hope to have recommendations for operations, job description and bylaws ready to bring to MWC 2003.3. Dave sent out an e-mail regarding the strategic plan. He will solicit for responses again at the end of September.Treasurer’s Report (Mary Hohensee) 1. Mary passed out financial reports. Mary Kay motioned to accept the reports, Dave seconded. The reports were then unanimously accepted.DIVISION REPORTS ABE (Mary Kay Peterson) 1. Mary Kay would like to do another coffee in the Southwest Region. She also had a request for a GED coffee in the western part of the state.2. Market Place: Mary Kay sent a survey form to all of the vendors regarding the appeal of keeping the Market Place open Friday morning of MWC. The general response was negative. Other options include extending the Market Place an hour or so on Thursday night. Joan suggested opening at 2:30 on Wednesday, instead of 5:30.TLC (Amy Wilson) 1. Amy has also become the new New Reader’s Press representative for PA.2. Amy is currently working on setting up the PAVE meetings – there are 6 meetings scheduled for fall 2002, facilitators are currently being trained.3. The 6 PAVE meetings are targeted at improving students’ critical thinking skills. The topic, “Improving the K-12 System,” was taken from the National Issues Forum. The spring 2003 series will focus on another skill set (one possibility is leadership skills). In both the fall and spring series, there will be one session in every PDC region. This fall, trainers and staff will come together to examine training content and delivery for the purpose of continuous program improvement. A question was raised regarding PAVE’s relationship to VALUE, which is a national student organization. PAVE is not a chapter of VALUE.4. MWC is being marketed to students.5. The 6th Annual Adult Learner Conference is tentatively planned for March 2003. The conference will be in State College. It is hoped that some of the train-the-trainer activities will be included. They are also trying to ensure there are resources and activities for tutors.Higher Ed (Mary Ann Varacalli) 1. Susan Pollik, president of CEAP, encouraged members of CEAP to submit proposals for MWC 2003.2. Mary Ann is trying to find someone to work with JoAnn Weinberger on legislative issues.ESL – no report Workforce (Ella Morin) 1. Ella reminded us that Laura Beach is at the head of the workforce initiative, and reported that Laura is putting together the components for the Workforce Strand at MWC. One of the components may be modeled after Success Stories, where PAWIN may bring examples of what people are doing with Workbased Foundation Skill around the state.2. The EQUAL Kickoff will include a toolkit on how to use Foundation Skills in other venues besides employer/worksite.3. Barb is doing a briefing with Carol Dimico on the national attention that PAWIN and Foundation Skills are getting.4. New Orleans is trying to start a workforce development system; they are sending someone to PAWIN training and also want technical assistance from PAWIN on setting up their program.Family Literacy (Sue Mansuetti) 1. Joan asked for the date of Family Literacy Day – it is November 1. REGIONAL REPORTS Central (Cathy Forsythe) 1. Mifflin County is having a literacy week; posters and flyers are already out, bags and mugs have been printed to give away. Joan said that Kathryn Schweiker spoke and introduced Nicole Taylor, who was the Outstanding Adult Student at MWC 2002.Eastern ( ) – no report Western ( ) – no report COMMITTEES Awards (Barb, Deb, Linda, Bob) – the process is in motion. Legislative – (JoAnn) – no report Budget and Finance – (Mary H. for Karen Mundie) – Karen sent her apologies for not being here – she was involved in a car accident and was unable to attend. Karen will contact Mary next week to look at investment policy. Research Task Force (Barb) – Barb continues to work with Gary Dean; the listserve is in place for people to discuss the process and policies. The process is in motion. Membership (Mary Mingle and Lydia Hale via Deb) – they are moving forward. PR – (Tana for Carol Sawchuck) – there’s a Family Literacy PR tool in process through Carol Shefferin. The tool is based on the Success Stories and is intended for a legislative audience. Nominations (Jeff, Woodyard) – no report. As Jeff has been ill, Joan and Barb will discuss how to handle Nominations Publications (Tana) – Monday is the copy deadline for the fall issue. Deb said she had two press releases pending with Carol Sawchuck.Tana would like to hear from all the divisions committees – please report anything! The deadline for the winter issue is November (Monday after November board meeting). The next deadline after that is March. Tana would welcome digital pictures! Technology (Deb) – A Peopleware training was held on August 23rd at the West Branch Technology Center in Lock Haven. The software was demonstrated for various capabilities (membership, etc,). Barb mentioned that there are still some unanswered questions regarding administration of the software. She will re-post the questions for review. Deb also mentioned that PAACE website should be updated whenever there is new or changed information. She encouraged the Board to send updates to Rachelle Miller whenever they saw a need. PDE – (Leann Kowal) – no report OLD BUSINESS – all old business is in process. NEW BUSINESS The next people ware training date needs to be set. Dave offered lab space in Wilkes Barre, after he e-mails availability, everyone interested should e-mail him with dates they can attend. People need to practice with it, and Jim Yeager is working on ways that people can practice remotely. Deb encouraged people to practice with it once that capability exists. Peopleware Implementation Plan 1. The recommendations are attached as part of the minutes. (not yet, but they will be for final version!) 2. Joan is concerned about data input. Deb replied that there won’t be much data entry involved because most of the data will be automatically downloaded from the website. There will be a period of adjustment as everyone concerned learns the new system.3. There are some questions about who will do registrations in the future. Dave and Jennifer raised the question of a need for someone to manage the database (uploading and downloading issues, website design issues, customized reports, etc.). Deb felt that this would not be necessary once training on the software was complete |